Bye-laws - English Version 3

Chapter VII — Powers and Duties of Office Bearers

22. Chairman & President

Presides at all meetings, casting vote on ties, represents the Society (including before a court unless delegated), and may approve contingency expenditure up to ₹20,000/month without prior Committee approval, subject to ratification.

23. Vice President

Assumes all duties/powers of the Chairman in his absence.

24. Secretary

Conducts General House/AGM/EGM and Committee meetings; gives notice, maintains minute book/notice board/website and attendance registers; signs contracts with President's approval; conducts correspondence; runs elections and casual-vacancy nominations; reports on activities; reports rule/tenancy violations to the Committee; maintains Registrar-directed records; casting vote on ties if President & VP absent; appoints and manages temporary/casual staff with President's approval; regulates visitor/guest entry to prevent criminal activity.

25. Joint Secretary

Works with the Secretary; performs all Secretary duties in their absence.

26. Treasurer

Supervises daily/monthly cash transactions; maintains income/expenditure accounts and conducts regular audits; accountable for funds/securities; may not hold cash above ₹5,000 on any day except Sunday/public holidays; safe custody of passbooks/ledgers/FDRs; closes accounts for Secretary/President inspection; books the community hall; collects fees/charges; issues receipts; maintains Registrar-directed account books.

27. Assistant Treasurer

Works with the Treasurer; performs all Treasurer duties in their absence.

28. Executive Members

Work in close collaboration with the above office-bearers for the Society's welfare, per any role delegated to them.

29. General Powers and Duties of the Management Committee

Maintenance/repair/replacement of common areas; fee collection; hiring/removal of maintenance staff; accounting/audit procedures; asset inventory registers; "and any other role as decided by the General House/EGM."