Bye-laws - English Version 3

Chapter VI — The Management Committee

The funds of the Society shall consist of membership fees, maintenance charges, transfer fees, interest earned on the Society’s funds and deposits, and any other receipts approved by the General Body.

17. Formation

Chairman & President, Vice President, Secretary, Joint Secretary, Treasurer, Asst. Treasurer, and Executive Members (minimum 1, maximum 6).

18. Election and Term of Office

(i) One-year term; re-election allowed, max 3 consecutive years. (ii) Found guilty of abuse of office in a prior term → ineligible for next election. (iii) Contesting requires filing nomination papers. (iv) Only members who've paid all dues by the prescribed cut-off date may vote/contest. (v) Election completed within 45 days of AGM notice publication. (vi) Office-bearer holds office until successor is elected and the first meeting held.

19. Casual Vacancy

A vacancy from any cause other than removal (death, resignation, critical illness, etc.) is filled via nomination at an EGM; the nominated member holds office until the next AGM.

20. Removal of Office-Bearers

(i) At AGM/EGM, any office-bearer may be removed by majority vote, with or without cause, with immediate election to fill the vacancy.

(ii) Where an EGM is not feasible and the Management Committee decides expulsion is immediately required for the Society's welfare, the Committee may itself terminate/expel an office-bearer on grounds including insolvency/mental illness, anti-social activity, unauthorised construction/encroachment, or rule violations.

(iii) Before any such action, the member concerned is given an opportunity of being heard in the meeting. The motion may be moved by the Management Committee or passed in the General House/EGM.

21. Meetings of the Committee

(i) At least 4 times a year, 3 days' notice to each office-bearer. (ii) First meeting after election within 10 days, no separate notice needed if a majority are present. (iii) Special meeting by President on 3 days' notice, or on written request of 3 office-bearers. (iv) Notice may be waived in writing. (v) Quorum: 50% of office-bearers, minimum 4.